QCon Business Purposes

We use the information we collect to provide you with offers and services from QCon, send you email communications relating our conferences, ask for feedback through surveys, and provide you with details on future events, and to conduct other QCon business operations. 

The following are examples of how we may use the information we collect:

  • Answer your questions or respond to your requests;

  • Share your data with exhibitors at our conferences where you allow them to scan your NFC badge to send you information and offers;

  • Develop new products and services;

  • Resolves bugs and improve user experience;

  • Create and manage your account;

  • Process payment for purchases or other services;

  • Protect against or identify possible fraudulent transactions;

  • Send you email and/or postal messages with information about QCon brands.;

  • Personalise your experience on our websites or mobile apps by presenting services and information tailored to you;

  • Analyse the use of our services and advertising;

  • Enforce our Terms and Conditions and otherwise manage our business.

USE OF NFC BADGES AT OUR CONFERENCE

If you physically opt-in in having your NFC conference badge scanned at an exhibitor booth then that exhibitor will be getting access to information like your name, email, company name, and might choose to contact you with a promotional message.

If you use your NFC badge for voting we might choose to follow-up with you and ask questions that would help us improve future events. If you prefer your vote to be anonymous, there is an option for logged-in users to do so - feel free to ask the conference staff for assistance.

The success of our business depends on your trust. We may share your personal information to sponsors, clients or third party agencies only on an appropriate legal basis such as legitimate interest or consent. We share your personal information within QCon and as described in this Policy notice. We do not share personal information with marketers outside of QCon unless you consent to such sharing, or as described within this Privacy Notice.

CO-PROMOTIONS WITH CAREFULLY SELECTED BUSINESS PARTNERS

QCon may collect personal and other information for a co-promotion or joint program with a business partner, sponsors and share your information with that business partner. For these programs, we will make clear at the point of collection that the information will be shared with QCon and the participating business partner and ask for your consent as required by applicable laws.

THIRD-PARTY SERVICE PROVIDERS

We rely on third-party service providers to perform a variety of business operations on our behalf. In so doing, we may need to share your personal information with them. We provide our service providers with only the personal information they need to perform the services we request, and we require that they protect this information and not use it for any other purpose.

For example, we may rely on a service provider to:

  • Fulfill your service requests and answer your questions;

  • Host our sites and deliver our email or other communications;

  • Manage payments or take other actions on our behalf;

  • Analyse our data, sometimes combined with data from other sources, to send you communications or provide professional services;

  • Conduct research and analyse data to improve our products, services and sites.

  • Where permitted by law, we may combine personal information about you that QCon has collected, with personal information about you that a business partner has collected, so we can jointly send tailored promotional communications to you or to complete professional services we have been instructed to undertake. In such instances, our business partner will not be permitted to use QCon data or the combined data for its own, independent marketing purposes. Our service provider will only be allowed to use the combined set of information to send you joint communications that we hope will be of interest to you. If you prefer not to receive these joint communications, you can always opt out by following the instructions provided in any such communication or through this Privacy Policy as indicated above;

  • Perform other services that we request.

QCon mobile app

The QCon mobile app uses services and libraries like Segment, Mixpanel, Expo, and Sentry in order to identify bugs and improve the user experience. None of the data collected is shared with any other 3rd party.

For more information please refer to the following:

Segment

Mixpanel

Expo

Sentry

OTHER SITUATIONS

We may disclose your personal information:

  • As part of the sale of a QCon brand to another company;

  • To protect and defend the rights and property of QCon (including enforcing our Terms and Conditions);

  • When required by law and/or government authorities;

  • To fulfil contracted professional services such as data privacy-related consultancy.

PERSONAL INFORMATION RETENTION PERIOD

We will retain Personal Information for the period necessary to fulfil the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.

Examples:

  • When you notify us, you wish to come off our mailing lists, we will erase your data within 4 weeks;

  • We may keep your personal data for periods as stipulated under our data classification policy, for example, 10 years if the information relates to health and safety

  • Client personal information is regularly updated and deleted if no longer necessary as outlined above but a least every 12 months

AGGREGATED AND NON-PERSONAL INFORMATION

We share aggregated and/or anonymous information that does not identify you for QCon business purposes. For example, we may disclose the number of visitors to QCon sites or services. We may also share aggregated and/or anonymous information with our business partners for their own business purposes.

INFORMATION SECURITY

QCon is committed to keeping personal information secure. We have implemented technical, administrative and physical procedures designed to protect personal information from loss, misuse or alteration. 

We limit access to personal information to those who have a business need. We keep personal information secure using appropriate technologies such as firewalls and password management.

INFORMATION TRANSFER

QCon may transfer your personal information within QCon and/or to other third parties, such as our third-party service providers. Your personal information may be transferred to, stored and processed in a country other than the one in which it was collected. This information will remain within the European Union or countries with appropriate adequacy status.

We have implemented procedures and controls to help ensure that personal information is protected no matter what country it is stored in or transferred to.

CHILDREN'S ONLINE PRIVACY

We do not intend to collect personal information online from children under the age of 13 or as defined by local legal requirements.

LEGAL EFFECTS AND IMPACT TO INDIVIDUALS 

In some cases, the personal information you provide our clients (data controllers) may form contractual or legal obligation and may have a significant impact on the individual or individuals providing the information. For example, we are obliged to share information under a legal warrant to a law enforcement agency. If you decide not to provide personal information, QCon may not be able to complete the data processing on behalf of our clients. The provision of personal information direct to QCon would not normally in itself adversely affect an individual.

 

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